Striper Club (ASC)
I. Objectives and Purposes
III. CLUB Membership
Section 1. Classes & Types of Membership
Section 2. Application for Membership
Section 3. Evidence of Membership
Section 4. Voting Rights
Section 5. Termination and Suspension of Privileges of Membership
Section 6. Record of Membership
IV. Initiation Fees and Dues
Section 1. Initiation Fee/Dues
Section 3. Payment of Fees and Dues
V. Meeting of Members
Section 1. General Meetings
Section 3. Quorum
Section 4. Voting
VI. Powers and Authority
Section 1. Powers of Members
Section 2. Powers of Board of Directors
Section 2. Method of Election
Section 3. Other Officers
Section 4. Terms of Office
Section 5. Duplication of Office
Section 6. President
Section 7. Vice President
Section 8. Secretary
Section 9. Treasurer
VIII. Fiscal Year
X. Changes to the Bylaws
Section 1. Standing Committees
Section 2. Other Committees
Bylaw I: Objectives and Purposes
In amplification of the purposes for which APPALACHIAN STRIPER CLUB, has been formed, the purposes and objectives are to promote and preserve both striped bass and hybrid striped bass fishing through organized fellowship and education. The Appalachian Striper Club is a family oriented organization based on Christian values.
Bylaw II: Definitions
When used in these Bylaws:
a. “Bylaws” means the Bylaws of the CLUB.
b. “CLUB” means APPALACHIAN STRIPER CLUB, a non-profit member organization.
c. “Member” means both Active and Inactive Members.
d. “Adult” means 18 years old.
e. “Principal Office” means ________________________________, unless otherwise changed by the Board of Directors.
Bylaw III: CLUB Membership
Section 1: Classes of Membership: There shall be two classes of Members: Active members and Inactive Members.
a. a. Active Members:
1) 1) Must have paid all initiation fees and dues, as stated in Bylaw IV Section 1, and must voluntarily express a genuine interest in the purpose of the CLUB as stated in Bylaw I.
be a legal resident of the
3) 3) Must be 18 years of age or older unless covered by a family membership: i.e. any Active Member and his or her spouse along with children under age 18.
4) 4) Any children covered by the Family Membership may become an Active Member upon reaching age 18 and paying annual dues as stated in Bylaw IV Section 2a.
5) 5) The initiation fee, as stated in Bylaw IV Section 1, is waved only if a qualifying Member exercises this option at age 18.
6) 6) Must pay all fees and dues as stated in Bylaw IV.
7) 7) CLUB memberships may be upgraded based on other opportunities members may want to participate in.
8) 8) Type of Active Membership:
a. There shall be two types of Active Members which shall be referred to as Voting Members and non-voting family Members.
b. Although ASC is a family oriented club and grants family memberships free to the immediate family member of an Active member, the Voting rights of an Active Member shall be the basic core of the CLUB’s business activities. As such, there shall be only one vote per Active membership. All memberships can be revoked by the board of directors.
b. Inactive Members: Any person who fails to complete payment of applicable fees or dues as specified in Bylaw IV is an Inactive Member. Inactive members shall not be eligible to vote, fish in CLUB tournaments, or accumulate CLUB Points.
Section 2: Application of Membership. All applicants shall complete a membership application. No Applicants shall be rejected because of race, creed, color, sex, or religious beliefs. However, this organization has been established by those believing in the Christian faith which shall be recognized openly during organizational activities and not be removed except by dissolution of the CLUB.
Section 3: Evidence of Membership. The CLUB may, but shall not be required to, issue certificates or other evidence of membership in the CLUB.
Section 4: Voting Rights.
a. Number of Votes. There shall be one (1) vote for each Active Adult Member (18 years or older) in attendance.
b. Who may Vote. An Active Member shall be entitled to vote on each matter submitted to a vote of the members. An Active Member may delegate their one “1” vote to another Adult member of their family membership. Inactive Members shall have no vote concerning CLUB affairs until their active status is reinstated.
c. Proxies. Except as specified in Section 4: b above concerning family members, there shall be no voting by proxy.
Section 5: Termination, Suspension, and Reinstatement of Privileges of Membership.
a. Termination and Suspension. A majority of the Board of Directors in attendance at any regular or special meeting may suspend or terminate any or all privileges of any Member for any action which would bring dishonor and/or disgrace to the CLUB, or for violation of any provision of the CLUBs purpose, Bylaws or rules. Any suspension shall be for a period determined by a majority of the Board of Directors.
b. Reinstatement. Upon written request signed by a former Member and filed with the Board of Directors and with an affirmative majority vote of the Board of Directors, the Board may reinstate such former Member to membership on such terms as the Board may deem appropriate.
Section 6: Record of Members. The CLUB Secretary shall keep a current roll of each Members address, which shall be available at reasonable times to any Active Member.
Bylaw IV: Initiation Fees and Membership Dues
Section 1: Initial Membership Fees/Dues. The Initial Membership Fee/Dues shall be forty dollars ($40.00) per application which shall be considered a Family Membership. Family memberships shall include up to a maximum of two (2) Adult Memberships. One adult member shall be the Primary Member and the second adult member shall be a Spouse Member. Additionally, all youths in the household age 18 or less, are included in the Membership. Children of members who are attending school full time may be included on the family membership as long as the student is enrolled full-time. Additionally, any person considered a legal dependent (regardless of age) of a member may be included in the family membership.
Section 2: Annual membership Fees. Annual membership fees shall be twenty ($20.00) per year per Membership and shall cover all members of the family identified in Bylaw IV, Section-1 above. All Membership Fees/Dues are valid from the date paid until the following December 31st. However, any person joining the Club after July 1st of a year shall be exempt of the annual membership fee for the following year. Non-member guests may compete in the boat with a member in only three (3) tournaments during a competition year before becoming a member. Once paid, any fees or dues or portions thereof are nonrefundable.
Bylaw V: Meetings
Section 1: General Members Meetings.
a. Schedule: The General Members meeting shall be held once a month on the second Monday of the month.
b. Location: The location of general meetings shall be determined by the President or the Board of Directors.
c. Notice. The President or his/her designee shall be responsible for communicating any change to the general membership meetings.
d. Business. The business of the General Membership shall be presided over by the CLUB President.
Section 2: Special Members Meetings.
a. Calling Special Meetings. A special meeting of the Members may be called by the President or the Board of Directors.
b. Notice. The President or the Board members calling the special meeting shall set forth the purpose or purposes of the special meeting in a written notice to the members on the ASC website.
c. Business. No business shall be conducted at a special meeting other than the business stated in the notice of the meeting.
Section 3: Board of Directors (BOD) Meetings.
a. The BOD Members meeting shall be held once a month except the month of December and/or as otherwise specified by the Executive Director, or the president of the Board of Directors.
b. The location of BOD meetings shall be determined by the President of the Board of Directors.
c. Calling Special Meetings. A special BOD meeting may be called by the President or by a majority of the Board of Directors.
d. Notice. The President or Board members calling the special meeting shall set forth the purpose or purposes of the special meeting in a written notice to each member of the BOD.
e. Business. No business shall be conducted at a special meeting other than the business stated in the notice of the meeting.
Section 4: Quorum. A quorum for general membership or special meetings shall consist of 10% of the Active Members.
Section 5: Voting. Except as otherwise required by law or by other provisions of these Bylaws, at any meeting at which a quorum is present, a majority of the votes cast shall be necessary for the adoption of any matter voted upon by the Active Members.
Bylaw VI: Powers and Authority
Section 1: Powers of the CLUB Members. The general affairs of the management of the CLUB shall be vested in the members. The following powers and authority shall be exercised by members:
a. to adopt and approve issues submitted to them by the President for general membership vote;
b. to adopt and/or approve the annual budget submitted by the BOD President, and to approve the amounts of all Member dues and fees;
c. to Authorize and appoint CLUB Committees and members of committees;
d. to fill open seats on the Board of Directors appointed by the BOD President;
e. to serve as members of committees authorized by the BOD;
f. to fill open seats on the Board of Directors (BOD);
g. to do all other things necessary to assist the BOD in managing and operating the CLUB.
Section 2: Powers of the Board of Directors. The Board of Directors shall have the following limited powers: The following powers and authority shall be exercised by BOD by resolutions passed at BOD meetings:
a to collect the dues and fees, deposit the proceeds thereof in a bank depository which it shall approve, and use the proceeds in the conduct of CLUB affairs;
b. to open bank accounts on behalf of the CLUB and designate the signatures required;
c. to obtain and carry adequate insurance against casualties and liabilities arising from membership in the CLUB;
d. to do all other things necessary for managing and operating the CLUB
Bylaw VII: Officers of the BOD
Section 1: Officers. The officers of the CLUB BOD shall be a President, Vice President, Secretary, Treasurer, and three (3) at-large BOD Members. The previous out-going president and vice president shall occupy two of the three at-large BOD memberships and one (1) position shall be elected annually. In the event there is no outgoing president/vice-president, the at-large position shall remain filled by the incumbent. In the event no incumbent is willing and/or able to fill the obligation, the position shall be filled by a nomination/vote from the general membership.
Section 2: Method of Election. Nominations for offices will be taken at the October and November meeting and posted on the ASC website. Elections are held at the December General meeting.
Section 3: Other Officers. The BOD may identify such other officers and assistant officers as it may find necessary to conduct CLUB business. Once identified the active CLUB members shall determine by vote the actual person/persons filling the offices.
Section 4: Terms of Officers. All officers shall serve for a term of one (1) year, or until their successors are appointed/elected. Officers may be re-elected or re-appointed for any number of terms. Any vacancies in any office shall be filled by the President of the CLUB until the next general election of the membership.
Section 5: Duplication of Office. Any two or more offices may be held by the same person, except the offices of President and Secretary. In the event someone holds two or more offices they shall hold one vote per office held.
Section 6: President. The President shall be the chief executive officer of the CLUB, shall preside at all meetings at which he is present, shall exercise general supervision of the affairs and activities of the CLUB, and generally shall exercise the powers and duties of a president of a nonprofit corporation. The President shall be an ex-officio member of all committees.
Section 7: Vice President. The Vice President shall perform all duties of the President during any absence of the President.
Section 8: Secretary. The Secretary or his designee shall attend all meetings of the Members; he shall be responsible for recording all votes and keeping minutes of the business and other matters transacted. He shall mail, or cause to be mailed, all notices required under the Bylaws. He shall have custody of the corporate seal and records, and maintain a reasonably current list of the Members and their addresses. He shall perform all other duties incident to the office of Secretary.
Section 9: Treasurer. The Treasurer shall be responsible for the custody of the funds of the CLUB, for collecting monies due, for paying the obligations of the CLUB out of its funds, for presenting the annual budget, and shall perform such other duties as are incident to the office of Treasurer. The BOD may require that the Treasurer be bonded for such amount and under the conditions as the BOD may require.
Bylaw VIII: Fiscal Year
The fiscal year of the CLUB shall begin on the first day of January of each year.
Bylaw IX: Release
By becoming a member of the CLUB, each Member and their immediate family agrees to forever and irrevocably release and discharge the CLUB, its successors and assigns, of and from all claims, causes of actions, suits, costs, liabilities, demands and damages, whether in law or equity, both known and unknown, of any kind whatsoever, arising in or out of being a member of the CLUB tournaments.
Bylaw X: Changes to Bylaws
These Bylaws may be amended only at a regular meeting of the general membership after notice of the proposed amendment has been announced at the two immediately preceding regular meetings, and by the vote of a majority of the members present. The proposed change must be read “in full” for 3-consecutive meetings before it may be brought to the members for a vote. A majority vote of the members may change the wording of a proposed Bylaw change at any reading, but then the required 3-readings start over again.
Bylaw XI: Committees
Section 1: Standing Committees
a. Tournament Committee (TC):
(1) The Tournament Committee will be organized from the active members and shall consist of 7-members. The Chairman shall be voted on by the 7-members of the committee.
(2) The Tournament Committee shall develop the tournament schedule, tournament rules, and make recommendations concerning tournament affairs. The rules and schedule will be presented to the membership at the December meeting for approval. The membership will vote on the complete rules and schedule package in a yes/no vote and not have line by line voting rights. Once the schedule and rules are approved, any Changes to the rules/schedule must be recommended by the TC and must be ratified by a CLUB vote before a change can be implemented.
(3) The official tournament rules and schedule MUST be posted on the ASC website for all to reference.
b. Wildlife Committee (WC):
(1) The Wildlife Committee will be organized from the active members and shall consist of 5-members. The chairman shall be the Treasurer of the CLUB.
(2) Wildlife projects and related expenses thereof shall be presented to the CLUB for vote and approval.
(3) The duties of the Wildlife Committee shall include seeking avenues to improve, enhance, or better the Striped Bass fisheries. Other duties of the committee include fund raising projects relating to tournament and wildlife projects.
(4) A special projects director/coordinator may be requested by the Wildlife Committee to coordinate any special projects deemed necessary by the committee. This special coordinator shall be appointed by the President of the CLUB.
Section 2: Other Committees. The Board of Directors is authorized to create other committees. The members of which shall be voted on by the active membership of the CLUB.
Bylaw XII: Insignia
The present CLUB insignia, colors, decals, etc. shall remain as is unless changed by a majority vote of the Members present at a meeting with the required quorum.
Bylaw XIII: Dissolution
The CLUB may be dissolved by a majority vote of members present. In the event of dissolution, the residual assets of the CLUB will be turned over to one or more organizations which themselves are exempt as organizations described in Section 501 (c) (3) and 170 (c) (2) of the Internal Revenue Code of 1986 or corresponding Sections of any prior or future Internal Revenue Code, or to the Federal, State, or local government for exclusive public purpose.