Appalachian
Striper Club (ASC)
BYLAWS
I.
Objectives and Purposes
II.
Definitions
III. CLUB
Membership
Section 1.
Classes & Types of Membership
Section 2.
Application for Membership
Section 3.
Evidence of Membership
Section 4.
Voting Rights
Section 5.
Termination and Suspension of Privileges of Membership
Section 6.
Record of Membership
IV. Initiation
Fees and Dues
Section 1.
Initiation Fee/Dues
Section
2.
Annual Dues
Section 3.
Payment of Fees and Dues
V.
Meeting
of Members
Section 1.
General Meetings
Section 2.
Special Meetings
Section 3.
Quorum
Section 4.
Voting
VI. Powers and
Authority
Section 1.
Powers of Members
Section 2.
Powers of Board of Directors
VII. Officers
Section
1.
Officers
Section 2.
Method of Election
Section 3.
Other Officers
Section 4.
Terms of Office
Section 5.
Duplication of Office
Section 6.
President
Section 7.
Vice President
Section 8.
Secretary
Section 9.
Treasurer
VIII.
Fiscal
Year
IX.
Release
X.
Changes
to the Bylaws
XI.
Committees
Section 1.
Standing Committees
Section 2.
Other Committees
XII.
Insignia
XIII.
Dissolution
Bylaw
I:
Objectives
and Purposes
In
amplification of the purposes for which APPALACHIAN STRIPER CLUB, has been
formed, the purposes and objectives are to promote and preserve both striped
bass and hybrid striped bass fishing through organized fellowship and education.
The Appalachian Striper Club is a family oriented organization based on
Christian values.
Bylaw
II:
Definitions
When
used in these Bylaws:
a.
“Bylaws”
means
the Bylaws of the CLUB.
b.
“CLUB”
means
APPALACHIAN STRIPER CLUB, a non-profit member organization.
c.
“Member”
means
both Active and Inactive Members.
d. “Adult” means 18 years
old.
e.
“Principal
Office” means
________________________________, unless otherwise changed by the Board of
Directors.
Bylaw
III:
CLUB Membership
Section
1: Classes of Membership:
There shall be two classes of Members: Active members and Inactive Members.
a.
a.
Active
Members:
1)
1)
Must
have paid all initiation fees and dues, as stated in Bylaw IV Section 1, and
must voluntarily express a genuine interest in the purpose of the CLUB as stated
in Bylaw I.
2)
2)
Must
be a legal resident of the
3)
3)
Must
be 18 years of age or older unless covered by a family membership: i.e. any
Active Member and his or her spouse along with children under age 18.
4)
4)
Any
children covered by the Family Membership may become an Active Member upon
reaching age 18 and paying annual dues as stated in Bylaw IV Section
2a.
5)
5)
The
initiation fee, as stated in Bylaw IV Section 1, is waved only if a qualifying
Member exercises this option at age 18.
6)
6)
Must
pay all fees and dues as stated in Bylaw IV.
7)
7)
CLUB
memberships may be upgraded based on other opportunities members may want to
participate in.
8)
8)
Type
of Active Membership:
a.
There
shall be two types of Active Members which shall be referred to as Voting
Members and non-voting family Members.
b.
Although
ASC is a family oriented club and grants family memberships free to the
immediate family member of an Active member, the Voting rights of an Active
Member shall
be the basic core of the CLUB’s business activities. As such, there shall be
only one vote per Active membership. All memberships can be revoked by the board
of directors.
b.
Inactive
Members:
Any person who fails to complete payment of applicable fees or dues as specified
in Bylaw IV is an Inactive Member. Inactive members shall not be eligible to
vote, fish in CLUB tournaments, or accumulate CLUB Points.
Section
2: Application of Membership.
All applicants shall complete a membership application. No Applicants shall be
rejected because of race, creed, color, sex, or religious beliefs. However, this
organization has been established by those believing in the Christian faith
which shall be recognized openly during organizational activities and not be
removed except by dissolution of the CLUB.
Section
3: Evidence of Membership.
The CLUB may, but shall not be required to, issue certificates or other evidence
of membership in the CLUB.
Section
4: Voting Rights.
a.
Number
of Votes.
There shall be one (1) vote for each Active Adult Member (18 years or older) in
attendance.
b.
Who
may Vote.
An Active Member shall be entitled to vote on each matter submitted to a vote of
the members. An Active Member may delegate their one “1” vote to another Adult
member of their family membership. Inactive Members shall have no vote
concerning CLUB affairs until their active status is reinstated.
c.
Proxies.
Except as specified in Section 4: b above concerning family members, there shall
be no voting by proxy.
Section
5: Termination, Suspension, and Reinstatement of Privileges of
Membership.
a.
Termination
and Suspension.
A majority of the Board of Directors in attendance at any regular or special
meeting may suspend or terminate any or all privileges of any Member for any
action which would bring dishonor and/or disgrace to the CLUB, or for violation
of any provision of the CLUBs purpose, Bylaws or rules. Any suspension shall be
for a period determined by a majority of the Board of Directors.
b.
Reinstatement.
Upon written request signed by a former Member and filed with the Board of
Directors and with an affirmative majority vote of the Board of Directors, the
Board may reinstate such former Member to membership on such terms as the Board
may deem appropriate.
Section
6: Record of Members.
The CLUB Secretary shall keep a current roll of each Members address, which
shall be available at reasonable times to any Active
Member.
Bylaw
IV:
Initiation Fees and Membership Dues
Section
1: Initial Membership Fees/Dues.
The Initial Membership Fee/Dues shall be forty dollars ($40.00) per application
which shall be considered a Family Membership. Family memberships shall include
up to a maximum of two (2) Adult Memberships. One adult member shall be the
Primary Member and the second adult member shall be a Spouse Member.
Additionally, all youths in the household age 18 or less, are included in the
Membership. Children of members who are attending school full time may be
included on the family membership as long as the student is enrolled full-time.
Additionally, any person considered a legal dependent (regardless of age) of a
member may be included in the family membership.
Section
2: Annual membership Fees.
Annual membership fees shall be twenty ($20.00) per year per Membership and
shall cover all members of the family identified in Bylaw IV, Section-1 above.
All Membership Fees/Dues are valid from the date paid until the following
December 31st. However, any person joining the Club after July
1st of a year shall be exempt of the annual membership fee for the
following year. Non-member guests may compete in the boat with a member in only
three (3) tournaments during
a competition year before becoming a member. Once paid, any fees or dues or
portions thereof are nonrefundable.
Bylaw
V:
Meetings
Section
1: General Members Meetings.
a.
Schedule:
The General Members meeting shall be held once a month on the second Monday of
the month.
b.
Location:
The location of general meetings shall be determined by the President or the
Board of Directors.
c.
Notice.
The President or his/her designee shall be responsible for communicating any
change to the general membership meetings.
d.
Business.
The business of the General Membership shall be presided over by the CLUB
President.
Section
2: Special Members Meetings.
a.
Calling Special Meetings. A special
meeting of the Members may be called by the President or the Board of
Directors.
b.
Notice. The President or the Board
members calling the special meeting shall set forth the purpose or purposes of
the special meeting in a written notice to the members on the ASC
website.
c.
Business. No business shall be
conducted at a special meeting other than the business stated in the notice of
the meeting.
Section
3: Board of Directors (BOD) Meetings.
a.
The
BOD Members meeting shall be held once a month except the month of December
and/or as otherwise specified by the Executive Director, or the president of the
Board of Directors.
b.
The
location of BOD meetings shall be determined by the President of the Board of
Directors.
c.
Calling
Special Meetings.
A special BOD meeting may be called by the President or by a majority of the
Board of Directors.
d.
Notice.
The President or Board members calling the special meeting shall set forth the
purpose or purposes of the special meeting in a written notice to each member of
the BOD.
e.
Business.
No business shall be conducted at a special meeting other than the business
stated in the notice of the meeting.
Section
4: Quorum.
A quorum for general membership or special meetings shall consist of 10% of the
Active Members.
Section
5: Voting.
Except as otherwise required by law or by other provisions of these Bylaws, at
any meeting at which a quorum is present, a majority of the votes cast shall be
necessary for the adoption of any matter voted upon by the Active
Members.
Bylaw
VI:
Powers and Authority
Section
1: Powers of the CLUB Members.
The general affairs of the management of the CLUB shall be vested in the
members. The following powers and authority shall be exercised by
members:
a.
to
adopt and approve issues submitted
to them by the President for general membership vote;
b.
to
adopt and/or approve the annual budget submitted by the BOD President, and to
approve the amounts of all Member dues and fees;
c.
to
Authorize and appoint CLUB Committees and members of committees;
d.
to
fill open seats on the Board of Directors appointed by the BOD
President;
e.
to
serve as members of committees authorized by the BOD;
f.
to
fill open seats on the Board of Directors (BOD);
g.
to
do all other things necessary to assist the BOD in managing and operating the
CLUB.
Section
2: Powers of the Board of Directors.
The Board of Directors shall have the following limited powers: The following
powers and authority shall be exercised by BOD by resolutions passed at BOD
meetings:
a to
collect the dues and fees, deposit the proceeds thereof in a bank depository
which it shall approve, and use the proceeds in the conduct of CLUB affairs;
b. to open bank accounts
on behalf of the CLUB and designate the signatures required;
c. to obtain and carry
adequate insurance against casualties and liabilities arising from membership in
the CLUB;
d. to do all other things
necessary for managing and operating the CLUB
Bylaw
VII:
Officers of the BOD
Section
1: Officers.
The officers of the CLUB BOD shall be a President, Vice President, Secretary,
Treasurer, and three (3) at-large BOD Members. The previous out-going president
and vice president shall occupy two of the three at-large BOD memberships and
one (1) position shall be elected annually. In the event there is no outgoing
president/vice-president, the at-large position shall remain filled by the
incumbent. In the event no incumbent is willing and/or able to fill the
obligation, the position shall be filled by a nomination/vote from the general
membership.
Section
2: Method of Election.
Nominations for offices will be taken at the October and November meeting and
posted on the ASC website. Elections are held at the December General meeting.
Section
3: Other Officers.
The BOD may identify such other officers and assistant officers as it may find
necessary to conduct CLUB business. Once identified the active CLUB members
shall determine by vote the actual person/persons filling the
offices.
Section
4: Terms of Officers.
All officers shall serve for a term of one (1) year, or until their successors
are appointed/elected. Officers may be re-elected or re-appointed for any number
of terms. Any vacancies in any office shall be filled by the President of the
CLUB until the next general election of the membership.
Section
5: Duplication of Office.
Any two or more offices may be held by the same person, except the offices of
President and Secretary. In the event someone holds two or more offices they
shall hold one vote per office held.
Section
6: President.
The President shall be the chief executive officer of the CLUB, shall preside at
all meetings at which he is present, shall exercise general supervision of the
affairs and activities of the CLUB, and generally shall exercise the powers and
duties of a president of a nonprofit corporation. The President shall be an
ex-officio member of all committees.
Section
7: Vice President.
The Vice President shall perform all duties of the President during any absence
of the President.
Section
8: Secretary.
The Secretary or his designee shall attend all meetings of the Members; he shall
be responsible for recording all votes and keeping minutes of the business and
other matters transacted. He shall mail, or cause to be mailed, all notices
required under the Bylaws. He shall have custody of the corporate seal and
records, and maintain a reasonably current list of the Members and their
addresses. He shall perform all other duties incident to the office of
Secretary.
Section
9: Treasurer.
The Treasurer shall be responsible for the custody of the funds of the CLUB, for
collecting monies due, for paying the obligations of the CLUB out of its funds,
for presenting the annual budget, and shall perform such other duties as are
incident to the office of Treasurer. The BOD may require that the Treasurer be
bonded for such amount and under the conditions as the BOD may
require.
Bylaw
VIII: Fiscal Year
The
fiscal year of the CLUB shall begin on the first day of January of each
year.
Bylaw
IX:
Release
By
becoming a member of the CLUB, each Member and their immediate family agrees to
forever and irrevocably release and discharge the CLUB, its successors and
assigns, of and from all claims, causes of actions, suits, costs, liabilities,
demands and damages, whether in law or equity, both known and unknown, of any
kind whatsoever, arising in or out of being a member of the CLUB
tournaments.
Bylaw
X:
Changes to Bylaws
These
Bylaws may be amended only at a regular meeting of the general membership after
notice of the proposed amendment has been announced at the two immediately
preceding regular meetings, and by the vote of a majority of the members
present. The proposed change must be read “in full” for 3-consecutive meetings
before it may be brought to the members for a vote. A majority vote of the
members may change the wording of a proposed Bylaw change at any reading, but
then the required 3-readings start over again.
Bylaw
XI:
Committees
Section
1: Standing Committees
a.
Tournament
Committee (TC):
(1)
The
Tournament Committee will be organized from the active members and shall consist
of 7-members. The Chairman shall be voted on by the 7-members of the
committee.
(2)
The
Tournament Committee shall develop the tournament schedule, tournament rules,
and make recommendations concerning tournament affairs. The rules and schedule
will be presented to the membership at the December meeting for approval. The
membership will vote on the complete rules and schedule package in a yes/no vote
and not have line by line voting rights. Once the schedule and rules are
approved, any Changes to the rules/schedule must be recommended by the TC and
must be ratified by a CLUB vote before a change can be implemented.
(3)
The official tournament rules and schedule MUST be posted on the ASC website for
all to reference.
b.
Wildlife Committee (WC):
(1)
The
Wildlife Committee will be organized from the active members and shall consist
of 5-members. The chairman shall be the Treasurer of the CLUB.
(2)
Wildlife
projects and related expenses thereof shall be presented to the CLUB for vote
and approval.
(3)
The
duties of the Wildlife Committee shall include seeking avenues to improve,
enhance, or better the Striped Bass fisheries. Other duties of the committee
include fund raising projects relating to tournament and wildlife
projects.
(4)
A
special projects director/coordinator may be requested by the Wildlife Committee
to coordinate any special projects deemed necessary by the committee. This
special coordinator shall be appointed by the President of the
CLUB.
Section
2:
Other Committees.
The Board of Directors is authorized to create other committees. The members of
which shall be voted on by the active membership of the
CLUB.
Bylaw
XII:
Insignia
The
present CLUB insignia, colors, decals, etc. shall remain as is unless changed by
a majority vote of the Members present at a meeting with the required
quorum.
Bylaw
XIII: Dissolution
The
CLUB may be dissolved by a majority vote of members present. In the event of
dissolution, the residual assets of the CLUB will be turned over to one or more
organizations which themselves are exempt as organizations described in Section
501 (c) (3) and 170 (c) (2) of the Internal Revenue Code of 1986 or
corresponding Sections of any prior or future Internal Revenue Code, or to the
Federal, State, or local government for exclusive public
purpose.